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   135 Garland Hall
   3400 North Charles St.
   Baltimore, MD 21218

   Phone: 410-516-1013
   Fax:     410-516-1018
   E-mail:theworld@jhu.edu

Services

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Employment Eligibility Verification (I-9) - procedures for international students and scholars - effective November 15^th, 2009

All employers in the United States are required to verify the employment eligibility of all its employees through the I-9 process. The Office of International Student and Scholar Services (OISSS) performs I-9 verification and re-verification for all non-U.S. citizens who are students or employees (researchers, faculty and staff) on the Homewood campus. Johns Hopkins University will implement a new database to assist with our I-9 compliance effective November 15, 2009. Johns Hopkins University is an E-Verify employer.

Please note that completion of an I-9 cannot be done until you have received a formal offer of employment from the university.

STEP 1: Prior to coming to OISSS: Complete I-9 Data Collection Form

Please have your employing department complete our I-9 Data Collection form, available here.

STEP 2: Complete Section 1 of the I-9 online

Section 1 must be completed on or before the first day of work for pay.

Non-U.S. citizen employees who are present in the United States and have a Social Security Number issued by the U.S. Social Security Administration (SSA) may complete Section 1 of the I-9 at any time after they have received and accepted an offer of employment from JHU online by going to www.newi9.com. Please search for Johns Hopkins University as the employer. Please select Non-U.S. citizen faculty, staff and student as the location of employment. You may also complete section 1 in the OISSS office (we have computers available for this purpose).

Non-U.S. citizens who have not been issued a Social Security Number by the U.S. Social Security Administration can only complete Section 1 of the I-9 in OISSS. Section 1 must be completed on or before the first day of work for pay.

STEP 3: Come to OISSS to complete Section 2

OISSS cannot complete the I-9 form prior to your employment start date, and it must be completed within the first three (3) days of your start date.

Within the first three days of your employment at JHU, please come to OISSS with your evidence of employment eligibility. Acceptable documents for I-9 verification can be found on page 5 of the I-9, available here. As JHU is an E-Verify employer, if you choose to present documents from List B and List C, the List B (i.e., identity) document must have a photo on it. If you complete section 1 online in advance, your confirmation page will also provide a list of acceptable documents to present to JHU as part of the I-9 process.

In addition to your employment eligibility document(s), please also bring the I-9 data collection form. This form is completed by your employing department.

REVERIFICATION PROCEDURES

For those current JHU employees who have completed the I-9 previously through the paper process that have extended their work authorization, please bring the I-9 data collection form to OISSS along with evidence of your extended work authorization. You will complete a new I-9 in the electronic I-9 system at that time. You may follow the Section1 procedures outlined above.

Advising

The office holds walk-in advising hours on Tuesdays from 9:00 AM until 11:45 AM and on Thursdays from 1:00 PM until 4:30 PM.  All other times during the week an appointment is required to see an advisor.

If you are a new fauculty member, Scholar, or student and need to check-in with our office an appointment is not necessary.

Students, Faculty and Scholars seeking Social Security letters, Invitation letters for family members and I-9 forms can come at any time to complet forms for these services, however, they may not be able to meet with an advisor.  

Students and Scholars requesting travel signatures should bring their I-20s and DS-2019s to the reception desk of OISSS complete a travel signature request form.  Travel signatures will be ready for pick-up within three business days of the request.

Johns Hopkins University Student Counseling Center

• Counseling for International Students

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For JHU Departmental Administrators

• Using SAP to transfer funds for OISSS services.

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